Assistant Manager, Utility Program Invoicing

Department:      Energy Services

Reports to:        Utility Program Manager

Hours:               Full time, 35 hours per week

Supervisory Responsibilities: Yes


The qualified individual will oversee a team of employees to manage the data integrity and compliance activities for our vast network of subcontracting partners. Daily activities will include reviewing large invoice reports for Action’s single and multi-family programs, tracking, and updating data software and spreadsheets, and troubleshooting scenarios with team members. Ability to problem solve, communicate directive efficiently and effectively, and provide support to internal and external program participants will be vital. This position requires a strong analytical background with an emphasis on accuracy and detail.


Essential Duties and Responsibilities: 

  • Oversee a team of employees.
  • Review and process large invoice reports prior to submission to funding source.
  • Ensures all reports align with compliance requirements for funding source.
  • Supports team with positive feedback after reviewing their work.
  • Identifies error trends and communicates findings to team in a clear and concise manner.
  • Oversee and provide guidance for funding source monthly accrual process.
  • Ensure program partners understand program requirements by implementing resources to help support program policies.
  • Use multiple tools and softwares (Outlook, Excel, Workflow Platforms)
  • Multitask between multiple tools and systems.
  • Works independently and seeks Supervisor support when necessary.
  • Other duties and responsibilities as assigned.



  • Bachelor’s degree in Business/Accounting required.
  • Must have good command of Microsoft Office Suite of Products
  • Strong leadership attributes desired.
  • Ability to multitask in a fast-paced environment
  • Excellent written and verbal communication skills.
  • Attention to detail and organization


Physical Demands: Must be able to sit for long periods, use keyboard & other office equipment and lift up to 10 lbs.

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